The Most Clinically Robust Mental Health EHR
Behavioral Health Practice Management Software For Therapists
Whether you're a solo therapist or part of a group practice, ICANotes provides everything you need to manage therapy sessions, streamline scheduling, and simplify billing.
Behavioral Health Practice Management Features
Keep Your Practice Organized, Efficient, and Well-Documented.
Appointment Reminders
Reduce No-Shows: Automated reminders help patients remember their appointment times, minimizing no-shows and ensuring your schedule runs smoothly.
Save Money: Decrease the cost associated with last-minute cancellations by keeping patients informed and committed to their appointments.
Empower Patients: Give your patients more control over their schedules with timely reminders, enhancing their overall experience and satisfaction.
Appointment Reminders
- Reduce No-Shows: Automated reminders help patients remember their appointment times, minimizing no-shows and ensuring your schedule runs smoothly.
- Save Money: Decrease the cost associated with last-minute cancellations by keeping patients informed and committed to their appointments.
- Empower Patients: Give your patients more control over their schedules with timely reminders, enhancing their overall experience and satisfaction.
Document Management
Centralized Access: Access all your paperwork, including patient charts, scheduling, and billing, in one convenient location.
Paperless Workflow: Convert all your paperwork to electronic documents, eliminating the need for paper files and streamlining your office operations.
Secure Document Handling: Easily upload scanned documents and photos, and securely send and receive documents via Direct messaging or electronic fax.
Document Management
- Centralized Access: Access all your paperwork, including patient charts, scheduling, and billing, in one convenient location.
- Paperless Workflow: Convert all your paperwork to electronic documents, eliminating the need for paper files and streamlining your office operations.
- Secure Document Handling: Easily upload scanned documents and photos, and securely send and receive documents via Direct messaging or electronic fax.
Messaging
Secure Patient Communication: Utilize a HIPAA-compliant messaging system to connect with patients efficiently and securely.
Enhanced Team Coordination: Optimize internal communication between staff members for better team collaboration.
Improved Patient Experience: Benefit from better team coordination and patient correspondence, leading to an overall improved experience for your patients.
Messaging
- Secure Patient Communication: Utilize a HIPAA-compliant messaging system to connect with patients efficiently and securely.
- Enhanced Team Coordination: Optimize internal communication between staff members for better team collaboration.
- Improved Patient Experience: Benefit from better team coordination and patient correspondence, leading to an overall improved experience for your patients.
Patient Portal
24/7 Access: Allow patients to access their information anytime without needing to contact your office.
Self-Service Management: Enable patients to update demographic information, view prescriptions, and manage appointments independently.
Custom Forms: Generate custom web-based forms for patients to sign, streamlining the documentation process.
Patient Portal
- 24/7 Access: Allow patients to access their information anytime without needing to contact your office.
- Self-Service Management: Enable patients to update demographic information, view prescriptions, and manage appointments independently.
- Custom Forms: Generate custom web-based forms for patients to sign, streamlining the documentation process.
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Scheduling
Efficient Appointment-Making: Integrate with other departments, indicate patient arrival on the calendar to help clinicians prepare, and generate copayments ahead of time for smoother billing.
Patient Self-Scheduling: Allow patients to self-schedule or request appointments from their devices, providing a more efficient and convenient experience without staff assistance or long waits on hold.
Google Calendar Syncing: Enable patients to synchronize appointments with their personal Google Calendars securely and conveniently. This HIPAA-compliant integration ensures no information is shared with outside entities.
Insurance Scanning and Eligibility
Streamlined Proof of Insurance: Capture proof of insurance digitally, eliminating the need for time-consuming copying and reducing risks associated with physical storage.
Improved Organization and Security: Enhance the organization and security of insurance documents by storing them electronically within the practice management system.
Insurance Eligibility Verification: Simplify the complex process of checking a patient's insurance eligibility, especially given the varying providers and therapy requirements.
Claim Tracking
Electronic Claim Submission: Submit insurance claims electronically, saving time and reducing manual paperwork.
Streamlined Process: Send claims directly to insurance payers or clearinghouses, enhancing efficiency.
Free Up Staff Time: Allow staff members to focus on other tasks by automating the claim submission process.
Payments and Billing
Comprehensive Billing Management: Handle all payment processing and billing procedures efficiently with ICANotes software.
Automated Balance Notifications: Set up alerts to notify you when patients have open balances, ensuring timely payments.
Detailed Record-Keeping: Maintain detailed records of client billing management for accurate and organized financial tracking.
Intake
Efficient Check-In: Speed up the check-in process, allowing staff to focus more on providing a positive client experience.
Quick Information Access: Provide staff with the patient's information quickly and easily through the check-in system.
Enhanced Client Experience: Reduce the time spent on collecting information, giving clients a smoother and more pleasant check-in experience.
The Importance of Behavioral Health Practice Management Software for Therapists
A comprehensive mental health practice management solution benefits not just your private practice, but also your clients and your staff members.
Patient Portal for Increased Convenience
Fully electronic intake eliminates the need for paper, scanning, and faxing. Patients with mental health needs can enter demographics and complete forms prior to their appointment. Email and text appointment reminders reduce no-shows.
Paperless Therapy Practice
Manage from any electronic device!
Our user-friendly patient scheduling solution allows you and your staff to manage appointments and mental health consultations efficiently.
Easily upload scanned documents and photos. Securely send and receive documents via Direct messaging or electronic fax.
A fully HIPAA-compliant secure messaging system for electronic communication in and out of the office.
Simplify your billing with one integrated system to create statements, superbills, and CMS forms. Accept cash, and checks, or use our integrated credit card processing system.
All-In-One Solution for your Behavioral Health Practice
Discover how ICANotes can transform your mental health practice with its comprehensive EHR and practice management solutions. Schedule a demo below or sign up for a free trial today to experience the benefits firsthand.
- Time-Saving Charting: Reduce your time spent typing or dictating with quick and efficient charting.
- Secure and Compliant: Ensure your processes are secure and HIPAA-compliant.
- Integrated Solutions: Benefit from seamless integration with other entities, assessment tools, and e-prescriptions.
- Web-Based Convenience: Access all features from a convenient web-based client, anytime, anywhere.
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